Productivity is the key concept that has the ability to affect almost every business metric like the operational costs, the revenue generation or employee retention and attrition. It even influenced customer or client satisfaction. It also has an intangible impact on the business which is equally important and it includes things like company culture, working environment, employee experience, even employer brand. Fortunately, enough technology is constantly in the process of evolution. New business tools are being created to help a business improve its productivity and make working enjoyable both for the employees and the managers. If you are an entrepreneur, it is up to you to make a conscious decision and invest in technologies that are productive and then incorporate those to your core business strategy.
Here we have listed few technologies that would surely boost the productivity of your workplace
The All Communicative Group Chats
One of the ways that technology can create an effective and productive communication is by utilizing applications of group messaging and group chat. This minimizes the act of sending the email back and forth amongst the employees which at most of the times seems like chasing a rabbit for many.
With the implementation of such an application, urgent questions and opinion can be communicated immediately. Moreover, it leaves no more room for the classic excuse “I missed your email”. These group messaging applications, in fact, most of them are supported by both desktop and mobile devices, helping in keeping employees in the loop no matter wherever they are located.
Cloud based Collaboration
Nothing can beat a productive in-house brainstorming sessions. However, with the evolution of technology has allowed and created more innovative discussion places for employees re they can come together to discuss ideas and create something new. They can also collaboratively find a solution to serious business problems. Simple technologies which are cloud-based greatly helps in improves collaboration among team members. These tools and application can also be accessed across different devices so that employees can collaborate no matter where they are located. Employees can even hold virtual meetings even if they are on an office desk or in transit even if they are working from home.
Adopting collaborative technologies in daily office operations of your business can help you enjoy up to a 30% increase in productivity.
Simplifying everyday tasks
Every employee as to do a small, mundane errand in their everyday work life that takes a few seconds or minutes or sometimes an hour or so. Mundane tasks like filling up sheets and maintaining the inventory are those tasks that are important and boring at the same time. Employees most of the time probably do not pay adequate attention to accomplishing these tasks in time which is why over time, these tasks add up.
Technology can be used to simplify these boring tasks thereby improving productivity along the way. You can also save your employees from taking unnecessary steps, or relieve their stress just to get these things done.
Let’s say, your team shares certain systems and files which are password-protected, here password management tools will prove to be a good option. Your employees will have access to the things they need and you need not give them the actual password. This not only increases data security, but it also saves employees their valuable time because they no longer need to go and seek someone for the information they need.
Seamless Project Management
Consider a scenario where the completion of big budget project of a company is around the corner. It is very obvious that everyone team member would be in a panic to get things done. Let us assume Employee A starts wrapping up a Task X unaware of the fact that there is an Employee B who is also working on the same task. Obviously, there will be confusion as both the employees will feel that they have wasted their time.
The stories may be different for every business, but it is clearly explained that if a company has poor project management or if there is a productivity leak in the company, it certainly has a negative impact on employee morale, which demotivates them.
Such instances are easily avoidable if a business uses project management apps. With the implementation of such applications, team members will have an idea as to which employee is working on what. It will also clearly outline facts like deadlines, task allocations, or bottlenecks in a project. Such information allows project managers to take the necessary steps to maintain and boost the level of productivity.
Automated Time Tracking Applications
If your employees and fellow team members are still using the age-old time cards to sign in or they have to fill time sheets manually to start their working hours, then surely you are unaware of the productivity benefits of automated time tracking applications.
By implementing one such application you will significantly diminish the probability of employees committing acts of time theft that will save your company huge capital as well as the lost hours.
Secondly, if you are an HR manager you will be saved a lot of time and effort of manually auditing time entries of the employees and detecting and correcting all their time logs.
Finally, as an HR manager, you will also have significant knowledge of how your workforce is being allocated with tasks and in what ways they are spending their time. This will also allow you to identify the productivity leaks of your team, which you can correct to optimization opportunities. This certainly paves the way for better project planning, which will eventually increase the overall productivity.